Careers - PILnet

Development and Partnerships (Senior) Manager
Communications and Events (Senior) Manager
Operations, Finance and Administration Associate

Development and Partnerships (Senior) Manager

Location: Fully remote work +/- 3 hours from CET

Employment in Budapest, New York or Hong Kong office with a hybrid arrangement is also possible

Indicative salary range (based on experience, seniority and location): USD30.000 – 70.000 per annum

ABOUT PILNET

PILnet is an international, locally present non-governmental organization (NGO) that partners with legal professionals and civil society organizations (CSOs) globally to protect civic space, address global challenges, and work to build just, equitable, and sustainable societies. PILnet does this by supporting civil society, engaging legal professionals, and nurturing the next generation of legal professionals in three strategic priority areas: civic space, climate justice, and refugees and people on the move. PILnet currently has offices in New York, Budapest, and Hong Kong but operates globally.

ROLES AND RESPONSIBILITIES

We are looking for an enthusiastic Development and Partnerships (Senior) Manager to devise and implement PILnet’s development strategy to increase and diversify PILnet’s sources of revenue from private sector, foundations, government donors, and others. In collaboration with the Co-Executive Directors, the Development and Partnerships (Senior) Manager will serve as a chief fundraiser to sustain and grow support for the organization by working with senior staff and the Board, as appropriate, to identify, cultivate, and maintain productive relationships with PILnet’s key contacts, networks, and partners. The Development and Partnerships (Senior) Manager will also be responsible for helping to establish and meet annual revenue goals, executing the annual development plan, and building and maintaining the necessary systems/infrastructure.

Reporting to the Co-Executive Directors, you will apply your technical skills, education and experience to:

Work closely with the Co-Executive Directors to proactively seek out, research and track new funding opportunities in line with PILnet’s mission and objectives.
Manage relationships with existing and new funders, including serving as go-to-person, upkeeping consistent communication, involving senior program staff and Co-Executive Directors as needed to position PILnet as a preferred grantee.
Together with program staff and the Co-Executive Directors develop high quality concept notes and proposals.
In collaboration with relevant program staff, develop, establish, and communicate the prospecting or proposal implementation plan by outlining all requirements and deliverables, providing needed research material or examples, and setting and keeping staff to timelines.
Oversee and execute tracking of grant implementation to ensure deliverables are met or reviewed accordingly while also supporting program staff to have a clear understanding of grant deliverables.
Manage reporting deadlines and obligations by working with program and finance staff, ensuring requirements are met and materials are submitted on time.
Oversee planning of yearly development budget and monitor progress throughout the year, in coordination with the finance team.
Maintain and expand corporate sponsor relationships by maintaining accurate donor files and corresponding with corporate sponsors according to donor cycles.
Supervise staff working on development and provide professional guidance to them as needed.
Serve as liaison to the development committee of the board of directors.

QUALIFICATIONS

Experience

3-5 years of experience in fundraising, donor relations, or business development, preferably in the nonprofit sector or international development context.
Demonstrated success in securing grants, donations, sponsorships, or partnerships from diverse sources, including foundations, corporations, government agencies, and individual donors.
Proven track record of developing and managing relationships with stakeholders, including donors, partners, volunteers, and board members.

Knowledge

In-depth knowledge of the nonprofit sector and international development issues.
Interest in public interest law, social justice, and human rights law issues is a plus.
Knowledge of various funding mechanisms, such as grants, individual giving, corporate partnerships, and events.
Familiarity with the global philanthropic landscape and trends in nonprofit fundraising.
Understanding of compliance and legal regulations related to international fundraising and partnerships is a plus.

Skills

Excellent communication skills in English, both written and verbal are required. Knowledge of other languages is a plus.
Excellent interpersonal skills and the ability to build and maintain relationships with diverse stakeholders.
Exceptional networking and relationship-building abilities across diverse cultures and backgrounds.
Proficiency in project management, including the ability to manage multiple initiatives simultaneously.
Strong negotiation and persuasion skills.
Analytical skills to assess fundraising effectiveness and make data-driven decisions.
Ability to develop and deliver compelling presentations and proposals.
Ability in using structured approaches to fundraising including software and donor management systems (CiviCRM).
Ability to work well under pressure and manage competing priorities while maintaining a professional approach.
Proficiency in Google Apps (or demonstrated ability to learn).

Education:

Bachelor’s degree in a relevant field (such as nonprofit management, international relations or development, business, marketing, or a related social science). A master’s degree or relevant certifications (e.g., Certified Fundraising Executive) is a plus, but not required.

Additional Qualifications (Preferred):

Experience working with international NGOs or development organizations
Fluency in multiple languages, especially those relevant to the organization’s work, is an asset, but not required.
Familiarity with impact measurement and reporting.
Previous experience in managing and leading teams.

LOCATION

You will work alongside a small multicultural team from nonprofit management and legal backgrounds, providing you with a supportive and flexible working environment. Your work will be global in nature and you will be required to connect with internal and external stakeholders around the world; preference will be given to candidates who are based in an African, Middle East or European time zones. This is a remote position, but there is also an option to work in a hybrid arrangement and be based in the Budapest, New York or Hong Kong office of PILnet. PILnet will however not be able to facilitate visa and work permits.

APPLICATION INSTRUCTIONS

Interested candidates should provide basic information via this form and send a cover letter and CV to [email protected] with the subject line ‘Development and Partnerships (Senior) Manager Position’, as soon as possible. Applications will be reviewed after September 10, 2023. Interviews will be conducted on a rolling basis by early-mid September. PILnet will be able to offer you an open-ended contract with an initial probation period of 3 months.

The cover letter should describe your interest to work with PILnet and spell out your relevant educational and/or practical experience. We kindly request that applicants do not submit CVs with pictures. PILnet focuses solely on qualifications, skills, and experience relevant to the job requirements.

PILnet is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at PILnet are based on business needs, job requirements and individual qualifications and merit, without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. PILnet will not tolerate discrimination or harassment based on any of these characteristics. PILnet encourages applicants of all ages and backgrounds.

Personal data provided by applicants will be used strictly in accordance with PILnet’s Privacy Policy.

Communications and Events (Senior) Manager

Location: Fully remote work +/- 3 hours from CET,

Employment in Budapest, New York or Hong Kong office with a hybrid arrangement is also possible

Indicative salary range (based on experience, seniority and location): USD 30.000 – 60.000 per annum

ABOUT PILNET

ROLES AND RESPONSIBILITIES

We are looking for an experienced and dynamic Communications and Events (Senior) Manager to implement, devise, and revise PILnet’s communications strategy to increase PILnet’s reach among its stakeholders to make sure law can work for all. As the Communications and Events (Senior) Manager, you will play a pivotal role in developing and executing effective communication campaigns and managing impactful events for PILnet. You will work closely with various stakeholders to promote our mission, engage our audience, and raise awareness about our programs and initiatives. This role requires exceptional communication skills, creativity, and the ability to effectively manage projects and events from conception to completion.

Reporting to the Co-Executive Directors, you will apply your technical skills, education and experience to:

Develop a communications strategy in line with PILnet’s mission and objectives.
Work closely with program staff to craft communication campaigns for various programs, projects, events, resources, or any other organizational priority including identifying the target audience, developing the core message, and constructing an effective rollout on PILnet’s platforms.
Oversee implementation of all communications campaigns including creation and dissemination of promotional materials, maintenance/improvement of the website, and effective use of social media.
Ensure all external communications are in line with PILnet’s branding.
Lead the development and publication of PILnet’s marketing materials such as the annual report, brochures, posters, and other promotional materials.
Supervise staff and interns working on communication and provide professional guidance to them as needed.
Coordinate the annual Global Forum and other large scale events in close collaboration with the Co-Executive Directors and other staff across the organization.
Oversee the Global Forum planning and logistics, including venue selection, vendor coordination, budget management, coordination with other staff, agenda development, and on-site event management.
Build and maintain relationships with relevant professional media outlets, influencers, and community partners to maximize exposure and coverage.
Monitor and analyze the effectiveness of communication strategies and event outcomes, providing reports and recommendations for improvement.
Stay up-to-date with industry trends and developments, incorporating innovative communication techniques and event concepts.

QUALIFICATIONS

Bachelor’s degree in communications, public relations, marketing, or a related field. Relevant certifications, additional coursework or advanced degrees are a plus.
3-5 years experience in communications, public relations, or event management, preferably in a non-profit or similar environment.
Excellent written and verbal communication skills, with the ability to create compelling content for different audiences and platforms.
Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
Proficient in using various communication tools and platforms, including social media management tools, content management systems, and design software.
Experience in event planning and execution, from concept development to post-event evaluation.
Excellent interpersonal skills, with the ability to build relationships and work collaboratively with diverse stakeholders.
Creative mindset with the ability to think strategically and generate innovative ideas.
Strong attention to detail and commitment to delivering high-quality work.
Knowledge of the non-profit sector and familiarity with relevant trends and best practices.

LOCATION

APPLICATION INSTRUCTIONS

Interested candidates should provide basic information via this form and send a cover letter and CV to [email protected] with the subject line ‘Communications and Events (Senior) Manager position’, as soon as possible. Applications will be reviewed after September 10, 2023. Interviews will be conducted on a rolling basis by early-mid September. PILnet will be able to offer you an open-ended contract with an initial probation period of 3 months..

Personal data provided by applicants will be used strictly in accordance with PILnet’s Privacy Policy.

Operations, Finance and Administration Associate

Location: Budapest

Full-time employment, hybrid: 1 day a week in-person in Budapest office

Indicative salary range (based on experience and seniority): HUF 500.000 – 650.000 gross / month

ABOUT PILNET

ROLES AND RESPONSIBILITIES

We are looking for an enthusiastic Operations, Finance and Administration Associate to join the team and support operational and administrative needs across the organization. Reporting to the Co-Executive Directors, you will apply your technical skills, education and experience as follows.

Finance Support:

Process cash payments and travel advances.
Prepare monthly petty cash reports.
Other tasks as assigned by Senior Finance and Operations Manager (SFOM).
Track event registration fee payments.
Request quotes, liaise with vendors, and prepare financial assessments for venue decisions.
Liaise with vendors and under SFOM manage vendor contracts.
Assist in contract management and administration.
Scan and file documents for record keeping.
Maintain accurate and organized financial filing systems.
Participate in financial meetings and provide input on financial matters.

Operations and Program Support:

Under the supervision of Senior Finance and Operations Manager or Co-Executive Directors, assist in HR functions, including recruitment, drafting contracts, record-keeping, tracking leave days, and supporting staff onboarding and departures.
Arrange documentation for new hires, including immigration office requirements, if applicable.
Manage the Master Organization calendar & Regional Calendars in Google Apps.
Provide logistical support for events, including Global Forum (logistics, registration, travel arrangements).
Coordinate annual pro bono valuation process (compilation of data and information between internal and external stakeholders).
Assist Co-Executive Directors in setting up meetings and preparing and sending agendas and minutes, compiling board books and related documents.
Provide ad hoc (limited) Executive Assistant support to Co-Executive Directors.
Assist in travel administration, including booking and coordinating travel arrangements.

Other Administrative Support:

Monitor general PILnet email accounts.
Handle office supplies, technology /devices ordering and inventory.
Assist in physical document management and organization.
Perform basic IT administration tasks, such as setting up new emails and access to shared drives (within Google Apps) and liaise with external IT consultants for complex issues and troubleshooting.
Maintain and manage software subscriptions.
Maintain CiviCRM Database by entering new contacts and updating the database.

QUALIFICATIONS:

Bachelor’s degree, additional qualifications in office administration or related field is a plus.
1-2 years work experience in a similar role, preferably in an international non-profit organization.
Excellent communication skills, both written and verbal in English. Knowledge of Hungarian is an advantage.
Excellent organizational skills with attention to detail and accuracy.
Strong time management skills, with the ability to prioritize tasks effectively.
Proficiency in Microsoft Office Suite, Google Apps, Canva and other relevant software applications.
Willingness to learn and acquire new skills in IT and technology.
Ability to work effectively in a complex team (members are dispersed across different countries and time-zones) while being able to work independently or under supervision.
Experience in administrative or financial support roles is a plus.
Positive attitude, flexibility, and willingness to adapt to changing needs.
Proactive nature that is open to work with the senior management team and address inefficiencies.

Note: This job description outlines the key responsibilities and tasks associated with the Operations Finance and Administration Associate role. The responsibilities may evolve over time, and the individual in this role may be required to take on additional tasks as needed by the organization.

LOCATION

You will work alongside a small multicultural team from nonprofit management and legal backgrounds, providing you with a supportive and flexible working environment. Your work will be global in nature and you will be required to connect mainly with internal stakeholders and to a limited extent also with external stakeholders and providers around the world and in Hungary. The nature of the position mandates that the prospective candidate be based, and have a right to work in Hungary, hybrid and flexible working arrangements with minimum one day in-person presence in the Budapest office are available. PILnet will not be able to facilitate visa and work permits.

WORKING CONDITIONS

The job holder will be based in the PILnet Europe Office in Budapest and the post will be full time 5 days (40 hours) a week. After an initial 3 months probationary period, an indefinite employment contract (under Hungarian labor law with PILnet Foundation in Hungary) is foreseen. A hybrid arrangement of a minimum 1 day per week in-person in the Budapest office is expected.

The job will involve some travel, essential to the implementation of PILnet’s activities; it is not expected to be more than 10 days per year cumulatively.

SALARY

Gross 500.000 – 650.000 Hungarian Forint / month depending on experience + home office contribution.

APPLICATION INSTRUCTIONS

Interested candidates should provide basic information via this form and send a cover letter and CV to [email protected] with the subject line ‘Application for Operations, Finance and Administration Associate’, as soon as possible. Applications will be reviewed after September 10, 2023. Interviews will be conducted on a rolling basis by early-mid September.

Personal data provided by applicants will be used strictly in accordance with PILnet’s Privacy Policy.